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Private Celebrations, Calmly Orchestrated
Bespoke private event planning for families who care about meaning, cultural respect and how moments feel — not just how they look.
TogetherVSmile plans and delivers private celebrations across Melbourne, handling every detail with cultural care, structure and calm professionalism.
Ready to bring your dream celebration to life?
Birthdays • Weddings • Milestones • Family Gatherings
Our Bespoke Private Event Services
We design and deliver private celebrations that honour family, culture and life’s most meaningful milestones — with care, structure and calm professionalism..
Milestone Celebrations
From elegant birthdays to golden anniversaries, we create celebrations that reflect your story — thoughtfully designed, beautifully executed and deeply personal.
Magical Kids' Birthdays
Joyful, immersive celebrations crafted to delight children while reflecting family values, cultural traditions and age-appropriate wonder — without chaos or overwhelm.
Timeless Weddings
Ceremonies and receptions designed with respect for tradition and modern elegance, creating seamless experiences that allow you and your loved ones to be fully present.
Every celebration is planned end-to-end — from concept and styling to coordination and on-the-day flow.
Why Families Choose TogetherVSmile
Private celebrations carry emotion, expectation, and responsibility. Families choose TogetherVSmile because we bring calm structure to moments that matter deeply — so nothing feels rushed, uncertain or overwhelming.
Calm, Confident Contrast
Many event planners Focus on...
How an event looks. Vendor coordination. Isolated details.
We focus on...
How the event feels. The full experience. Calm, culturally respectful flow from start to finish.
What Families Value Most
1
A single point of contact from first conversation to event day.
2
Clear planning, timelines and guidance — without overwhelm.
3
Sensitivity to cultural traditions, family dynamics and personal values.
4
Calm, composed coordination on the day — even when things change.
5
Space for families to be present not managing logistics
This approach is why families trust us with milestone celebrations — not just to plan them, but to protect the experience itself.
Our Proven 6-Step Planning Process
Every private celebration we deliver follows a clear, thoughtful process — designed to remove stress, respect your time and protect the experience from start to finish.
Understand Your Vision
We begin with a calm, guided conversation to understand your occasion, priorities, cultural considerations and what truly matters to your family.
Thoughtful Concept & Planning
We translate your vision into a cohesive plan — covering theme, flow, styling, and guest experience — while keeping decisions simple and guided.
Trusted Vendor Coordination
We curate and coordinate trusted suppliers aligned with your event style, budget expectations and quality standards, managing communication on your behalf.
Detailed Run-Sheet & Timelines
We prepare a clear event run-sheet and timelines so every element flows smoothly and everyone involved knows exactly what to do and when.
Calm On-the-Day Management
On the day, we quietly coordinate behind the scenes — adapting in real time so you and your family can stay present and enjoy the celebration.
Graceful Close & Follow-Up
We manage the close-out of the event, ensure everything wraps up smoothly, and share keepsakes or next steps where relevant.
This process allows families to celebrate with confidence, knowing every detail is handled with care and composure.
Real Moments, Carefully Held
Every private celebration carries emotion — pride, joy, gratitude, togetherness. Our role is to quietly protect those moments.
From guest welcome to seamless transitions, we work behind the scenes so families can stay fully present, knowing every detail is expertly managed.
It’s not about doing more. It’s about doing the right things, with care.
So you can focus on your people — not the planning.
What We Take Care Of — So You Don't Have To
Behind every calm, well-run celebration is thoughtful planning and quiet coordination. These are some of the elements we manage on your behalf — seamlessly and end-to-end.
End-to-End Planning & Coordination
From first idea to final close-out, we manage planning, timelines and communication — so nothing is left to chance.
Venue Styling, Décor & Theming
Cohesive styling that reflects your family, culture and vision — designed with balance, elegance and flow.
Professional Photography & Videography
Moments captured naturally and respectfully, so memories are preserved without disrupting the celebration.
Entertainment & Guest Experience
Music, performances and activities curated to suit the occasion, energy and age mix of your guests.
Cuisine-Specific Catering Coordination
Trusted catering options aligned to your cultural, dietary and faith preferences — coordinated with care.
On-Site Event Management
A composed team member present throughout the event, quietly managing vendors, transitions and timing.
Thoughtful Details & Keepsakes
From return gifts to memory touches, we help families add meaning to the moments guests remember.
Every celebration is different — we guide what's needed, recommend what adds value and simplify what doesn't.
A Thoughtful Difference You'll Feel
Families often compare planners based on services. The real difference shows up in how supported, confident and present you feel throughout the journey.
Calm, Premium Contrast
Personalisation
Many planners rely on templates.
TogetherVSmile designs each celebration around your family's story, rituals, and values.
Cultural Understanding
Many planners accommodate culture.
TogetherVSmile plans with cultural fluency — respecting traditions, faith-based needs, and family dynamics.
Planning Experience
Many planners coordinate vendors.
TogetherVSmile manages the entire experience — with one calm point of contact throughout.
Guest Experience
Many celebrations follow a generic flow.
TogetherVSmile designs moments where guests feel welcomed, included, and remembered.
Emotional Value
Many events focus on logistics.
TogetherVSmile plans with meaning, connection, and legacy in mind.
Clarity & Transparency
Many planners work behind the scenes.
TogetherVSmile offers clear timelines, shared planning tools, and steady communication for peace of mind.
This approach allows families to enjoy their celebration — without second-guessing decisions or managing details.
Let's Begin, Thoughtfully
Every private celebration starts with a simple conversation.
We'll take the time to understand your occasion, your priorities, and what matters most to your family — before offering any suggestions or recommendations.
There’s no pressure, no obligation — just a calm conversation to see if we’re the right fit for your celebration.
What Happens Next
A friendly WhatsApp conversation at a time that suits you
A few guided questions to understand your vision
Clear guidance on what's possible — without overwhelm
We take on a limited number of private celebrations each month to ensure every family receives our full attention.